Good afternoon Dunes residents,
Attached you will find the weekly Open Items Report for this week 11/6 – 11/10. Has been updated through 11/10/2023.
**Please be aware that Phoenix will be closed on Friday 11/10/2023 for observance of Veteran’s day, and we will reopen the normal Monday business hours (9am-4pm). If you have any emergency please call our office (207-571-3061), and service will page our on call technician for assistance.
Thank you,
Phoenix Management
Good afternoon Dunes residents,
We hope this email finds everyone warm and well!
With all of the work beginning on the property, we wanted to send a follow up from the annual meeting, and the last couple Board meetings. As discussed, there was a larger assessment this year, and a lot of owners were wondering what these funds were being used for.
Attached you will find a special assessment explanation letter on page 1 – this will help residents understand where funds for this years special assessment will be used towards. We have also included the reserves study that was performed by a third party engineer in 2020. This helps determine work to be completed in the comping years, and how much funds the associations reserves should have to complete. Full reserves study is pages 2-41, please let me know if you have trouble reading this, as I can send a digital copy, or it can be found on The Dunes website (information copied below). Last pages 42-45 are the current / upcoming capital projects along with priorities, and costs associated with each job. This tracking sheet will be posted on the website, and updated as work is scheduled, and completed.
Current jobs being completed before the snow flies (due to priority from vendor):
Please let us know if you have any questions 😊
Thank you,
Phoenix Management Company
Senior Property Manager
Ph: 207-571-3061
PO. BOX 759 Saco, ME 04072
Good morning Dunes residents,
We wanted to send out a thank you to all owners who were able to attend last nights meeting, and share concerns and feedback. The Board and Phoenix appreciates and values the response from the community.
For owners who were not able to attend, the Board and Phoenix will be working on a report for all owners to understand the capital improvements needed, their priority, what the current special assessment funds will be used for, and if there is a need to raise dues / fund another special assessment in the future.
Attached you will find the meeting minutes that were approved at last night’s meeting. Please be aware that each meeting the previous meeting minutes are reviewed and approved. You can find all approved meeting minutes on the website which we encourage all owners to utilize. You can find helpful documents such as the association governing documents, meeting minutes, contact sheet for the community, etc. All information that is sensitive is password protected. Please see link and password below.
Link: http://thedunescondoassociation.com
Password: 04064
If you have any questions or concerns please feel free to contact me at any time.
Thank you,
-Phoenix Management
CC: The Dunes Board of Directors
Good morning Dunes owners!
Please be aware all owners have been sent an email with the Zoom link for the upcoming meeting on Tuesday 9/19. Meeting is via zoom and will begin at 5:30PM. If you are having trouble pulling up the link provided, full invitation is posted below.
Again, we strongly encourage owners to attend to discuss capital improvements and the possibility of another special assessment for the 2023-2024 fiscal year.
Melinda Anderson is inviting you to a scheduled Zoom meeting.
Topic: Dunes Monthly Board meeting – 9/19/2023
Time: Sep 19, 2023 05:30 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us02web.zoom.us/j/89302683852?pwd=VC9TOWRoRC93bEg5TmtZYmdiYmRhZz09
Meeting ID: 893 0268 3852
Passcode: 847160
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+13017158592,,89302683852#,,,,847160# US (Washington DC) +13052241968,,89302683852#,,,,847160# US
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Meeting ID: 893 0268 3852
Passcode: 847160
We hope to see you soon!
Thank you,
Phoenix Management
CC: The Dunes Board
Dear Dunes residents,
As a follow up to the recent Annual meeting held on Tuesday, August 15th. The Board encourages all owners to attend their September Board meeting (9/19/2023). The meeting will begin at 5:30PM via Zoom. An email with zoom link will be sent to all owners the week before.
To recap the important item discussed at the Annual; The need and possibility of an additional special assessment to fund the capital improvement needs. This includes roof replacements, and siding repairs / replacement. Owners who attended the meeting expressed concerns about funding these improvements. This Board meeting is being held to discuss and collect feedback from owners regarding an additional special assessment. The Board highly encourages owners to attend and give feedback regarding this.
Please let us know if you have and questions or concerns!
Thank you,
Phoenix Management
CC: The Dunes Board
Good afternoon Dunes Residents!
Please be aware that the Special Assessment that was approved by the Board on Thursday July 6, 2023. All residents will receive an invoice for the $1,000.00 special assessment in September, but due no later than December 15, 2023. This will be in addition to the you regular condo dues of $245.00.
Please be aware that there are two payment options for this assessment:
Option 1: Payment in full amount of $1,000.00
Option 2: 4 monthly installment of $250.00 due by Sept 1st, October 1st, November 1st, and a final payment due no later than Dec 15th. If you do decide to go with the payment plan, please be sure to indicate that you included this payment along with your monthly dues in the memo area. All payments will start accruing interest if received after December 15th, no exceptions.
If you have any questions or concerns please do not hesitate to contact the office between the hours of 9AM – 4PM.
Thank you!
Phoenix Management
CC: Dunes Board of Directors
The Dunes will be holding a Community wide Yard Sale, and all owners are welcome to join in!
This will be held on Saturday September 23, 2017 from 10AM – 2PM.
Please make sure to set up in your garage or personal parking space.
If you have any questions please do not hesitate to contact Phoenix at any time!
Melinda Anderson
Phoenix Management
207-571-3061
Good Morning Dunes Residents,
The email is a reminder that large bulky items cannot be placed in the dumpster for removal. If you would like us to help you remove a chair, or mattress, etc. you will need to contact Phoenix Management Directly who will work with you on that request.
Casella Waste also offers an option of the Transfer Station in Old Orchard Beach, where you can drop off large items at a small cost. If you have any questions about dropping off bulk items you may call their number directly at 207-934-2525. The Transfer Station is located at 1 Vallee Lane, Old Orchard Beach ME 04064 . Drop off hours are provided below.
Drop-off Hours:
Mon – Fri: 7:30 AM – 4:00 PM
Sat: 8:00 AM – 12:00 PM
Have a great day!!
The Dunes 